Events and Grant Manager Job Posting
About Cheyanna’s Champions 4 Children (CC4C) CC4C builds and supports teams around families with children with rare and undiagnosed conditions. Each year, CC4C welcomes 12 new families, matching the children with a high school team and providing financial assistance and family-focused health and wellness programs. CC4C provides additional outreach, support, and resources thanks to our staff, board members and volunteers. CC4C has served over 100 families and enthusiastically works to reach the high demand of serving more.
As CC4C prepares to welcome our new Executive Director, we are excited for our next steps and continued development. Living our core values of teamwork, inspiration, and faith to motivates us in our work to make sure that any child, anywhere, without answers to their illness will have a community to turn to for resources and support to heal, and we are ready for the next leader for this effort.
About the Events and Grant Manager role
Overview of Position: The Events and Grant Manager is responsible for planning and executing CC4C events, leading teams from the initial conception of the event to its successful completion. This role of Event Manager requires excellent event-planning skills along with the ability to define project milestones, deadlines, and coordinate both teams and external contractors to ensure a successful and enjoyable event that meets organizational strategic goals and expectations. This role is responsible for the Teen Ambassador program, including, but not limited to the addition of College Ambassador program. This position will report directly to the Director of Programs.
Under the guidance of the ED, The Grant Manager will be responsible researching, writing and coordinating the grant application process; management of proposals and partnering with the Administrative Coordinator to maintain the donor database.
Event Manager Responsibilities:
Understand requirements and details of each event
Understand the organization’s needs and wants
Expand community awareness events, ie, beneficiary rides, percentage of proceeds, etc.
Plan and organize events with attention to financial and time constraints
Book venues and schedule speakers, entertainment, etc.
Coordinate social media, marketing and PR for events and/or beneficiaries.
Meet with Director of Programs regularly to coordinate event logistics
Search and compare various vendors for price and quality of services offered (catering, decorators, musicians etc.).
Negotiate with vendors to achieve the most favorable terms (RFPs).
Hire, train and oversee vendors, contractors and/or volunteers to specific duties for each event.
Evaluate services received from vendors, contractors and volunteers. Provide reports as needed for assessments.
Project manage all event logistics as requested by Director of Programs as needed (preparing venue, invitations, food, drinks etc.). Ensure event committee team members are completing tasks and provide updates of the status of timeline as needed.
Track and monitor event expenses regularly to ensure funds are utilized within the budget parameters.
Collect vendor invoices and submit to Director of Operations and volunteers on a timely basis for payment.
As needed, ensure vendors and/or contractors submit In-kind forms for donation of services.
Work with Director of Programs and/or Executive Director to create event budget plan.
Offer solutions to resolve problems in a timely manner.
Evaluate event’s success and submit reports.
Manage Teen Ambassador program and expand its participation.
Manage College Alumni Ambassador program and initiate its inaugural year.
Grant Writer Responsibilities:
Write high-quality grant proposal narratives, applications, and supporting documents.
Responsible for researching, collecting data, and writing of each grant as requested by the ED.
Work with department managers to compile financials and data as applicable for each grant.
Manage the proposal submission process to ensure timely submission of all required materials.
Develop and maintains a proposal calendar.
Coordinate and follow-ups on the progress of submitted proposals.
Assist the ED with the development of an annual grant strategy.
Conduct prospect research to identify, cultivate and solicit new grants.
Bachelor’s degree required.
A minimum of 2 years of experience as event coordinator or similar role
A minimum of 2 years of experience in research and grant writing; nonprofit experience a plus
Prior project management skills preferred and experience with project management platforms.
Portfolio of successful events
Proficient in MS Office suites (Office 365, Word, Excel, PowerPoint)
Excellent vendor management skills
Sense of ownership and pride in your performance and its impact on organization’s success
Critical thinker and problem-solving skills
Excellent time-management skills
Great interpersonal and communication skills
Demonstrated ability to write successful grant proposals
Knowledge of Austin area foundations and corporations
Detail-oriented, organized, deadline-driven
Clear, precise and compelling writing skills
Motivated self-starter with the ability to work independently with purpose and accuracy.
This position may work flex work hours to include occasional evenings and weekends to monitor organizational activities.
This position may work in the CC4C office environment and/or in nonstandard work environment, however, maintaining set office hours is required for some of the hours.
Must be available for weekly meetings and other check-ins.
Must be able to attend all CC4C events.
Please join us!
We are looking for an inspiring and dedicated leader to champion our mission!
Salary based upon experience.
If you are interested in this opportunity, please submit cover letter and resume to: firstname.lastname@example.org